06 – Views

Aperio shows your events and tasks in several views. In this chapter you get to know them and switch between them.

The views at a glance

View	Shows
Day	a single day with an hourly grid
Week	seven days side by side
Month	a month as a grid; every day the same size
Year	a month overview of an entire year
Agenda	a continuous list of upcoming events
Tasks	your tasks, split into scheduled and backlog
Week planner	distribute tasks across the days of the week

Switching views

Via the view menu in the toolbar.
By keyboard: in many setups the digits 1–7 are mapped to the views; your actual mapping is in the shortcut overview, where you can change it.

Navigating within a view

Arrow keys: move the selection (day/hour/event).
One list per day: in the day view, events and tasks live in the same list — everything with a time first, then the tasks without one. You never have to leave the list to learn what else the day holds. The band under the grid shows the same tasks for sighted users.
Back and forward: use Page Up / Page Down to page to the previous/next period (week, month …).
Today: jumps back to the current day (default: T or “Today” in the toolbar).
Week numbers are shown in the week and month views.

Visible hours in the hour grid

By default the hour grid (day and week views) shows the whole day from 0 to 24. Under Settings → Calendars → “Visible hours” you set a start and end — e.g. 7:00 to 23:00 — in half-hour steps. The grid then shows only that window, so your usual hours get more room.

Events or tasks outside the window aren’t lost: they appear in a compact band above (before the window start) / below (after the window end) the grid, and stay reachable with keyboard and screen reader in time order — with their real time in the name.

The setting is synced across your devices. It affects only the hour grid; the compact list view still shows every entry.

The sidebar (accounts, calendars and task lists) can be collapsed and expanded with the button at the left edge. When collapsed, the view — and, in the week/month planner, the backlog list — gets more room. The state is remembered across restarts.

Keyboard & screen reader: The button sits before the sidebar in the tab order — after expanding, one more Tab reaches the sidebar; when collapsed, Tab skips it. Press F6 to jump between regions (sidebar, toolbar, view, backlog).

The backlog (week & month planner)

To the left of the week/month grid sits the backlog — your top-level tasks that have no day assigned yet. It is split into three parts, by how far away the deadline is:

This week (top): deadlines in the current calendar week. That is not “the next seven days” — the section ends when the week ends, wherever your week-start setting puts that. Overdue deadlines are here too, at the very top.
Next week: deadlines in the following calendar week, by the same rule.
Other: first the deadlines further out (still earliest first), below them the remaining backlog — tasks without a deadline, highest priority first.

Every open or in-progress task with a deadline appears, even one already scheduled onto a day, so this is your one place to see what is due soonest. Each of those chips shows its due date.

Drag a chip onto a day cell to schedule it there, or drop a scheduled task back onto the backlog to clear its day and deadline.

Keyboard & screen reader: Each part is its own single-stop listbox: Tab lands on it once, Arrow/Home/End move between tasks, Enter opens a task, Shift+D opens the plan dialog (assign a day), and the context-menu key (or Shift+F10) opens the task menu.

Which lists the backlog shows

The backlog has a Lists button of its own. Untick a list there and it disappears from the backlog only — its tasks stay on their calendar days, and the sidebar is untouched.

That is deliberately a second, narrower switch. The sidebar’s one takes a list out of everything, which is the wrong size for a long household list: its dated tasks still belong on the days they fall on, while its hundred undated ones bury the column you plan in. A list you have never ticked off shows by default, so nothing added later goes quietly missing.

This one setting is remembered per device and does not sync — a wide desk monitor and a narrow laptop want different things from the same backlog.

The month view

In the month view, every day cell is the same size, and the grid fills the available window height: make the window taller and the cells grow, showing more events per day. If not all events fit, the titles are truncated (with ”…”) and the rest are summarized in a hint. When you select an event, you always hear the full title – the truncation is purely visual.

Screen-reader note: When you switch views, the new view and the currently focused point in time are announced (e.g. “Month view, June 2026”). Within a view you move purely with the arrow keys; switching to browse mode is not necessary.

Check-in: what a day was like

Beside the appointments and the tasks, a day can carry a note about itself — the things you want to keep track of rather than tick off. A habit, a mood, a fact worth remembering later.

Your own list

Under Settings → Check-in you build the list. Aperio ships none: a guessed set would be somebody else’s habits. You decide both what is worth a check-in and how much to say — a word, a whole sentence, or just an emoji.

Each item has:

a name, which is what gets read aloud,
an optional short symbol (usually one emoji) for the compact views,
an optional colour from your existing palette,
a position, so the list reads back in the order you built it.

Select an item to edit, delete or reorder it. On the desktop the list is one arrow-navigable stop: arrow keys move the selection, Enter opens the selected item, and the buttons under the list act on it — each of them names the item it will affect. With a mouse, click to select, double-click to edit, or simply drag a row to a new place. On the phone each row carries its own fields and buttons.

Deleting an item leaves your past check-ins untouched. It simply stops appearing in them — nothing rewrites your history, and re-creating it brings it back.

Checking in

Every calendar view has a Check-in button, and it acts on the day the view is standing on: in the week and month grids that is the day cell you have focused, in the day view it is that day, and in the agenda it is the day the list starts on. There is deliberately no button per day — seven or thirty-one of them would cost more to get past than they are worth. The button’s spoken name always names its day, so it is never ambiguous which one you are about to open.

It opens a checkbox per item — one list, one tab stop: arrow keys move through it and Space ticks. Every tick saves immediately — there is no Save button, because recording a day has to cost almost nothing. That also means unticking is the undo: there is nothing to cancel.

The overview

A day that says something says so in its own heading: “Monday, 17 August 2026. Check-in: Sport, Read.” In the week and month grids the day cell announces the same after its date and count. Sighted readers see the symbols beside the date.

Nothing here is a separate stop to swipe past — the summary is part of the name the day already had.

What is not a task. Check-in items deliberately live outside your task lists. They are not work to be finished, so they never appear in the planner, never carry deadlines or reminders, and never turn up in the day-start review.

Privacy and sync. Check-ins are stored only on your devices and travel over your own device sync, never to Google, Microsoft or any CalDAV server — none of them models “how was Tuesday”, and this is the most private thing in the app. A check-in made on your phone reaches your desktop with the next sync round, without a restart. Two devices editing the same day between two rounds keep the later edit rather than merging them.

Summary

You now know the views and how to switch between and navigate within them. Next we’ll set up reminders.